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General Overview of Matching Process

Once the system has generated a list of prospective mentors, the process is as follows in sequence:

1. Mentee Sends Match Requests to Mentors

• The mentee must then invite no more than 3 prospective mentors to participate in a discussion about the possibility of establishing a mentoring relationship. In this stage of the process, this simply means that the mentee wants to talk with the mentor about his/her developmental needs and interests in a mentoring relationship.

2. Mentors Accept or Decline Match Requests

• The prospective mentor(s) will receive an email communicating that they have been invited to discuss the possibility of creating a mentoring relationship. The prospective mentor(s) must log into the system in order to accept or decline the invitation to discuss a mentoring relationship.

• Prospective mentors may decline an invitation to meet to discuss a mentoring relationship based on professional time constraints or mentoring preferences. The mentee will be notified via email that the mentor has accepted or declined the invitation to meet to discuss establishing a mentoring relationship.

• If the prospective mentor declines the invitation via the online system, the mentee should not contact the prospective mentor.

• If the prospective mentor accepts the invitation via the online system, the mentee may contact the prospective mentor. During this stage of the process, the prospective mentor and mentee may choose to meet and/or talk by phone to determine if there is a good fit and interest in “confirming” and moving forward as a pair in the HHS Mentoring Program.

3. Mentee Confirms Relationship

• The mentee must access the online system in order to confirm the relationship with the mentor.

• If both parties agree to establish the mentoring relationship, the mentor and mentee should select and attend an orientation (online or instructor-led).

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