Main content
U.S. Department of Health & Human Services U.S. Department of Health & Human Services U.S. Department of Health & Human Services
HHS Mentoring Program partnering for Excellence Group of people

Email Updates E-mail subscriptions envelope Font Size Reduce Text Size Enlarge Text Size     Print Print     Download Reader PDF

 
Home / Mentee/Protege / Selecting a Mentor

Selecting a Mentor

A mentoring program is only as effective as the relationships that are developed between mentees and mentors. The “chemistry” between the mentor and mentee as well as a match between the mentor’s expertise and the mentee’s developmental needs are critical components for a successful relationship. Therefore, it is important to select a mentor that suits your unique developmental objectives. There are three ways in which participants will be matched: (1) Auto-Matching (2) Self-Selection, (3) Third-Party Matching.

(1). Auto-Matching:

Auto-Matching should be used by mentees to locate potential mentors that are available in the system. This matching method is ideal for mentees who are looking to use a system generated match to find a complementary mentor. The auto-matching system will automatically match the mentee using the following criteria:

• The mentee’s developmental needs and the mentor’s areas of expertise

• Professional goals of the mentee in relation to the career history of the mentor

• Mentoring platform preferences (i.e., Peer-to-Peer and Senior-to-Junior)

• Geographic location of the mentee and mentor

After the Mentoring Matching System has generated a potential list of mentors, the mentee may invite no more than three mentors to participate in a mentoring relationship.

The prospective mentor(s) will receive an e-mail notification that they have been requested as mentor(s). The prospective mentor(s) must log in to the system in order to decline or accept the mentoring relationship. Prospective mentor(s) may decline mentoring relationships based on their time constraints or mentoring preferences. During this process, the potential mentor(s) and mentee may choose to meet and/or talk by phone to determine if they are a good fit.

A mentee will be notified that a mentor has either declined or confirmed the mentoring relationship via e-mail. If the relationship is successfully confirmed, the mentor and mentee will then select and attend an orientation. Thereafter, the pair may schedule their first meeting and begin to fill out the Mentoring Agreement and the Individual Development Plan (IDP).

After the mentee completes the Mentoring Agreement and the IDP, he/she must log in to the mentoring online system and indicate that the documents have been completed. This will allow the Mentoring Program OpDiv Coordinator to monitor mentoring relationships and track program completion.

(2). Self-Selection Matching:

The Self-Selection Matching option will allow a mentee to query a mentor by name, OPDIV, or geographic location. The self-selection option also can be used for mentoring relationships that are already in progress at an OpDiv level, or an informal mentoring relationship.

Mentees may only search for mentors who have applied to the program in the matching database. If a mentoring relationship (formal or informal) already exists, the mentee should ask his/her mentor to fill out an application within the Mentoring Matching System.

Once a mentee has used the self-selection method to find a potential mentor by name, he/she must invite the mentor to participate in a mentoring relationship. The mentee may invite no more than three mentors to participate in a mentoring relationship. The potential mentor(s) will receive an e-mail notification that they have been requested as mentor(s). The potential mentor(s) must log in to the system in order to decline or accept the mentoring relationship. Potential mentor(s) may decline mentoring relationships based on their time constraints or mentoring preferences. During this process, the potential mentor(s) and mentee may choose to meet and/or talk by phone to determine if they are a good fit.

A mentee will be notified that a mentor has either declined or confirmed the mentoring relationship via e-mail. If the relationship is successfully confirmed, the mentor and mentee will then select and attend an orientation (online or instructor-led). Thereafter, the pair may schedule their first meeting and begin to fill out the Mentoring Agreement and the Individual Development Plan (IDP). After the mentee completes the Mentoring Agreement and the IDP, he/she must log in to the mentoring online system and indicate that the documents have been completed. This will allow the Mentoring Program OpDiv Coordinator to monitor mentoring relationships and track program completion.

(3). Third-Party Matching:

The Third Party matching method should only be used by mentees if they have experienced difficulty in using the above mentioned matching methods and are unable to enter a mentoring relationship using the Auto-Matching method or the Self-Selection method. The Third Party Matching process allows the OpDiv Coordinator (Note: The OPDIV Coordinator List may be found here: OPDIV Coordinators List) to conduct a search of the online matching system in order to locate a potential mentor for the mentee. The OpDiv Coordinator will provide the mentee with a list of potential mentors based on the specified need and issue. Once the mentee receives the information, the mentee should speak with the potential mentors and both parties can determine if the relationship will be a good fit. Once the pair is confirmed, the mentee should go into the system and follow the steps for the Self-Select matching.

A mentee will be notified that a mentor has either declined or confirmed the mentoring relationship via e-mail. If the relationship is successfully confirmed, the mentor and mentee will then select and attend an orientation (online or instructor-led). Thereafter, the pair may schedule their first meeting and begin to fill out the Mentoring Agreement and the Individual Development Plan (IDP).

After the mentee completes the Mentoring Agreement and the IDP, he/she must log in to the mentoring online system and indicate that the documents have been completed. This will allow the Mentoring Program OpDiv Coordinator to monitor mentoring relationships and track program completion.


Last revised: 2/7/2014



HHS Home | Contact HHS | | Accessibility | Privacy Policy | FOIA | Disclaimers |

The White House | USA.gov

U.S. Department of Health & Human Services · 200 Independence Avenue, S.W. · Washington, D.C. 20201